The Estonian University of Life Sciences Library Rules
 

The Estonian University of Life Sciences Library (hereinafter: library) rules regulate the granting of user privileges and the rights and responsibilities of library users.
 

1. General

1.1.  The Estonian University of Life Sciences Library is the University library, the research library in the field of bio-economy, and the public domain library.

1.2.  To secure the library assets, a video surveillance system and an electronic protection system have been implemented for library materials.

2. User registration

2.1.  A library user is a user of library services who has been granted user rights. All persons at least 16 years old can become users of the library.

2.1.1. To be granted the borrowing privilege, users under the age of 16 need the consent of their legal representative. The one-time consent is valid until the user is 18 years old. Consent can be withdrawn at any time.

2.2.  To register as a user, a valid personal identification document with a photograph is required. A registration card must be filled out and signed by the user, which requires that the library rules of procedure be followed.

2.3.  During user registration, the following data must be provided:

2.3.1. surname;

2.3.2.  given name(s);

2.3.3.  personal identification number or, in the absence of it, the date of birth;

2.3.4. country of origin;

2.3.5. educational level, institution, institute/faculty;

2.3.6.  employer/occupation;

2.3.7. e-mail address;

2.3.8.  phone.

2.4.   Based on the submitted data, an Estonian ID card, a residence card, or a user card is established as the library card.

2.5.  The library card is issued for the exclusive use of the holder and passing it to another person is prohibited.

2.6.  The library card is valid for one year. For renewing the library card, the user´s data has to be verified.

2.7.  The user is obligated to notify the library of any changes in their personal data or to update their data via the personal user account MY ESTER in the online catalog.

3.  Use of library users’ personal data

3.1.  The library has a database of library users, containing the data listed in subsection 2.3. of the Library Rules, the number and expiry date of the library card, the encrypted password, and other data connected with library services.

3.2.  The user's database is for internal library use. Access to the database is restricted to the library employees providing services, who are obligated to preserve the confidentiality of the user's personal data. Access to personal data shall be granted to other people only in legislation-provided cases.

3.3. User personal data is processed according to the General Data Protection Regulation,  the Estonian Personal Data Protection Act, and the Personal Data Processing Policy at the Estonian University of Life Sciences.

3.4.  Personal data in the users' database shall be used to identify users and provide library services, including sending reminders and other notices and conducting statistical analyses where the data is not related to the person.

3.5.  The users' data is protected in the electronic library system with a personal password.

3.6.  The data is preserved in the user's database and registration card index. A digitally signed registration card is preserved in the Estonian University of Life Sciences Document Management System Webdesktop. The data is stored for up to five years after the expiry of the reader card. After the aforementioned period, user data will be deleted from the database, and the registration card will be removed from the registration card index or deleted from the Document Management System.

3.7. The data of the user with fines or overdue items will not be deleted.

4. Borrowing

4.1.  Library materials are borrowed only on the basis of a valid library card.

4.2.  The user may have up to 25 items of library materials at a time.

4.3.  Library materials located on open shelves may be used in the reading rooms without the assistance of a librarian.

4.4.  To borrow library materials from the stacks you must use the lending machine or submit them to the librarian at the service desk.

4.5.  Users can pre-order or place a hold on items that are currently checked out through the online catalog ESTER, using the Request link.

4.6.  Borrowed library materials may not be damaged. During borrowing, it is recommended that the condition of the library materials should be examined and a librarian notified of any missing pages, additions, or other defects. If defects are discovered upon return, the user shall assume the responsibility.

4.7.  The user undertakes to return borrowed library materials by the due date or to apply for a renewal.

4.8.  Items by due date 3 months (unmarked) and 1 month (blue mark) are renewable 4 times, items by due date 1 week (green mark) and 1 day (yellow mark) are not renewable.

4.9.  Fine for the delay for not returning a book that has a queue will not be deleted.

4.10.  Overdue library materials will be imposed to a fine of 0.10€ per day per item.

4.11.  Users with fines or overdue items will not be served.

4.12.  Reference books, research papers, publications which were published before 1960, all copies of archives, newspapers, last numbers of magazines, and copies of the mostly required latest publications (red mark) are not lendable to home.

4.13.  Lost or damaged library materials (cover price + 10€ processing fee) must be compensated to the library.

4.14. Compensation for the lost item does not relieve the payment of the fine for the delay.

4.15. Starting from the unpaid fine of 2€, the user is prevented from requesting and borrowing new materials and from renewing due dates of the already borrowed materials.

4.16.  As a special exception, only teaching staff may borrow books required for teaching for the entire semester.

5.  Services

5.1.  Library services include:

5.1.1.  lending of library materials for use at home and in the library;

5.1.2.  reference and information service;

5.1.3.  user training, counseling, and consultations;

5.1.4.  lending library materials through ILL (interlibrary loans) to Estonian and foreign libraries, lending library materials, and ordering copies for users from Estonian and foreign libraries;

5.1.5.  granting access to electronic resources in accordance with agreements and license agreements;

5.1.6.  making copies, scanning, and printing.

5.2.  In the library, it is possible to use computer workstations to conduct an information search, access electronic sources of information, and process documents. For the computer log-in, it is recommended to use the EMU user ID (the same as in SIS), or in the absence of it, to log in with a local user ID.

5.3.  It is possible to use local area wireless network Wi-Fi (Wireless Fidelity), individual study rooms, and group study room.

5.4.  Library materials can be borrowed free of charge; other services may be fee-based. The prices of fee-based services are established by a directive of the rector of EMU.

5.5.  The library ensures services for users with special needs.

5.6.  Only registered library users can use all library services. Without registering as a user, you can only partially use the library services.

6.  Internal Rules

6.1.  Services are provided in the library on the basis of a valid library card.

6.2.  A user is prohibited from violating the public order in any way, including misconduct against generally recognized standards and good moral, and from insulting human dignity with their behavior.

6.3.  Order and silence shall be preserved in the rooms of the library, you may not disturb other users with your behavior. Loudly talking on mobile phones is also prohibited.

6.4. Eating and drinking in the library is permitted only without disturbing other visitors and without damaging library property.

6.5.  Users who are intoxicated or under the influence of narcotics or wearing visibly dirty clothing will not be allowed in the library.

6.6.  In an emergency, the employee has the right to check the objects the visitor carries when entering the reading area, staying there, and leaving the reading area. The visitor is obliged to allow the inspection.

6.7.  In case the security gate alarm sounds, the user must comply with the orders of library personnel. An employee has the right to inspect the user’s belongings.

6.8.  In case of a danger alarm, users have to leave the building following the instructions of library staff and the escape plans.

6.9.  The library shall not be liable for objects left unattended in the library rooms.

6.10.  Users can submit suggestions and complaints about the library's work organization. Complaints are resolved by the heads of library development or the director of the library. Proposals can be submitted to the library's e-mail address library@emu.ee.

7.  Users Responsibility

7.1.  In the case of violation of the library rules and procedures, the user shall lose the right to use the library, either temporarily or permanently. The term shall be designated by the library head, taking into consideration the degree of breach of order and other related circumstances.

7.2.  The user assumes material liability for library materials, devices, or other assets in his or her use. The library shall be compensated for any damage caused. Damages caused by an individual under the age of 16 shall be compensated by their parent.

8. I declare the rector's order No. 1-8/30 dated 31.10.2016 to be void.

9. The order comes into effect upon notification.